Vendors who wish to be on the City’s Preferred Vendor list are required to fill out this registration form in its entirety. This will not guarantee the vendor work with the City nor will it register the vendor automatically for any procurement documents released.
As part of this registration process you will be required to provide information and attach documents for the following:
1. Provide contact information for three (3) references (if registering for the first time)
2. Attach insurance certificates with the following requirements:
a) Minimum of $2,000,000 Commercial General Liability coverage and a minimum of $2,000,000 non-owned automobile liability coverage
b) Minimum of $2,000,000 Owned Automobile Liability coverage
Depending on the type of good or service provided, the City reserves the right to request higher limits and/or additional insurance coverage.
The personal information on this form is being collected pursuant to the Vendor Management Program, for the principle purpose of processing this application. The information will be considered to be submitted in confidence and will not be released to the public, including other government agencies, by the City unless ordered to by a Court of Law or by the Information and Privacy Commissioner on an appeal of the City's decision not to release this document upon application by a member of the public for this information pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). The City will rely on Section 10 of MFIPPA to refuse to disclose this information:
10.(1) A head shall refuse to disclose a record that reveals a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence implicitly or explicitly, if the disclosure could reasonably be expected to;
(a) prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;
(b) result in similar information no longer being supplied to the institution where it is in the public interest that similar information continue to be so supplied.
Questions about the use of personal information should be directed to the City Clerk or Deputy Clerk at 705-324-9411 extension 1295 or 1322.
When hired by the City, contractors are asked to participate in the Electronic Funds Transfer (EFT) program. EFT information will be asked for when a company is awarded a project.
If you have all of the required documentation, the registration form is expected to take 5-10 minutes to complete. Please be sure to have your information and documentation ready as you will not be able to save your progress.
Any questions or comments regarding this registration form can be directed to vendors@kawarthalakes.ca.
